Terms & Conditions

Descriptions, Specifications and Prices

Whilst we make every effort to publish accurate prices and specification details on our website, we reserve the right to alter specification and prices without prior notice. Should you place an order and our website shows an out of date price, you will be informed prior to despatch of your order and you will be offered the choice of either continuing with your purchase with revised prices or cancelling your order. If there is extended delivery on any items you have ordered we will let you know as soon as possible.

Delivery

Please refer to this page for full details Delivery

Damaged Goods

We use third party carriers to deliver our goods and sometimes damage does occur in transit – when items leave us they are in new unused condition (unless otherwise stated).

Consumers – You have up to 4 working days after the day you received the item from us, to advise us if any goods are damaged. Please advise by email and include photographs of any damage you have spotted. If you wish to return any item to us please refer to the refunds and returns page for more details.

Trade/Business/Commercial customers – Goods must be examined and signed for upon receipt. Your signature confirms that goods have been received in a satisfactory condition.
The Seller shall not be held responsible for any damages reported after a signature has been obtained.

Warranty

We offer a minimum 12 month warranty for all items we sell. Any evidence of miss use will void the Warranty. 

Secure Payment

Payment can be made using PayPal which processes payments via their secure site. Credit/Debit card payments are processed via ‘Braintree’ (a PayPal operated service) which incorporates the latest security available to ensure your card details cannot be compromised. We accept payment via most major credit and debit cards (Visa/Mastercard). You can also pay by bank transfer (account details on request). We also use G-Pay and WOO Payments that use encrypted processing of payments. 

Cancellation/Returns Policy

Cancellation of orders and Returns are accepted within 14 days of original receipt of goods and are subject to the following conditions – The buyer must advise in writing or by email (info@hilltopfabrications.co.uk) that they wish to return the goods.  

The goods must be unused and in new, re-saleable condition (returned with all original packaging) and the buyer must arrange and pay for the goods to be sent back to us within a further 14 days after advising us they are to be returned. We recommend using a fully insured service and goods must be packaged suitably for shipping via carrier as goods damaged in transit back to us will not be refunded. Once we have received the goods and established the items are in re-saleable condition, a full refund will be given via the same method as the original transaction and in the case of credit/debit cards refunds will only be given back to the original card used in the initial transaction.

Due to the size of many of our items, it is often difficult for the end user to organise the return of large items. If we are asked to arrange a return, please be aware that our carriers do not insure items during the return journey to us. Therefore, the cost of any damaged or missing items will be deducted from your refund. Also, the return journey cost must be paid upfront before collection. Payment can be made by credit/debit card or BACS transfer or via Paypal.

Refunds can take up to 7-14 working days after we receive the goods back and may vary depending on the bank or card issuer. 

Returns beyond 14 days after receipt cannot be returned for a refund, although in certain circumstances, we may permit this, but we reserve the right to deduct restocking charges (15% to 35% of original goods value, depending on the item) and all carriage charges will be deducted from any such refund.

Returned goods which are damaged in transit back to us or are not considered to be in new, resalable condition will not qualify for a refund and you must make arrangements to collect the goods from our premises within 14 days after we have informed you of this. If the goods are not collected within 30 days, then we reserve the right to dispose of the goods to reclaim warehouse space.
  

General DATA PROTECTION & PRIVACY STATEMENT – MAY 2018

Hill Top Fabrications Company 1998 Ltd is committed to respecting the privacy of all its customers and partner businesses (Suppliers) and to protecting any data from outside parties. To this end management are committed to maintaining systems of work (implemented through staff training) to ensure a secure environment in which to process address and cardholder information so that we can meet these objectives.

Personal data is data which by itself or together with other data available to us can be used to identify individuals and businesses and we at Hill Top Fabrications Company 1998 Ltd act in the role of data controller.

This data protection statement sets out how we will use your personal data, but should you require more information, please contact us directly.

Security

Appropriate measures are in place to prevent unauthorised access to electronic records and we implement best of breed next generation technology to mitigate data theft or loss and or breach. In addition to this we employ industry best practice and regular posture assessments.

All electronic data is encrypted at rest and in electronic transit for back-up purposes, as is all other methods of electronically transferring customer data.

The Types of Personal Data we Collect and Use

We will use your personal data for the reasons set out below and we will use it to manage the service and products we provide to you. We will collect most of this data directly from you but may also collect data indirectly in the course of providing a service to you. The personal data we use may be about you as a personal customer or in connection with a business that you are involved in and may include:

•  Full name and personal details including contact information (eg. Home and business address history, email address, home, business and mobile telephone numbers)
•  Details of goods or services you may have purchased from us along with serial numbers if applicable
•  Financial details in relation to goods or services you may have purchased from us

Your Personal Data

We will inform you if providing some personal data is optional and will ask for your consent to process it. In all other cases you must provide your personal data so that we can provide a service to you.

Using Your Personal Data: The Legal Basis and Purpose

We will process your personal data:

1. As necessary to perform our contract with you for the supply of goods.
2. a) To take steps at your request before entering into it.
3. b) To decide whether to enter into it.
4. c) To manage and perform that contract.
5. d) To update and maintain our records.
6. As necessary for our own legitimate interests or those of other persons and organisations:
7. a) For good governance, accounting and managing and auditing our business operations.
8. As necessary to comply with a legal obligation, eg:
9. a) When you exercise your rights under data protection laws and make requests.
10. b) For compliance with legal and regulatory requirements and related disclosures.
11. c) For establishment and defence of legal rights.
12. d) For activities related to the prevention, detection and investigation of crime.
13. e) To verify your identity, make credit checks, fraud prevention.

You are free at any time to withdraw your consent to the use of your personal data, but we may be unable to continue to provide some or all of our services to you as a consequence.

Sharing of your Personal Data

We will not pass information on to Third Parties for marketing purposes but subject to applicable data protection law, we may share your personal data with:

• Subcontractors and other persons (organisations) who help us to provide our service to you;
• Courts, to comply with legal requirements, and for the administration of justice;
• Anyone else where we have your consent, or where it is required by law. 

Criteria Used to Determine Retention Periods

The following criteria are used to determine data retention periods for your personal data:

• Retention in accordance with legal and regulatory requirements. We will retain your personal data after our service to you has come to an end based on our legal and regulatory requirements.
• Retention in case of claims. We will retain your personal data for as long as you might legally bring a claim against us.
• Retention in case of queries. We will retain your personal data as long as necessary to deal with potential queries from you. 

Your Rights Under Applicable Data Protection Law

Your rights are as follows (Please note that these rights do not apply in all circumstances and that data portability is only relevant from May 2018).

The right to be informed about our processing of your personal data.

The right to have your personal data corrected if it is inaccurate and to have incomplete personal data completed.

The right to object to or restrict processing of your personal data.

The right to have your personal data erased (your ‘right to be forgotten’)

The right to request access to your personal data and information about how we process it; The right to move, copy or transfer your personal data (data portability)

You have the right to complain to the Information Commissioner’s Office. It has enforcement powers and can investigate compliance with data protection law. www.ico.org.uk

Monitoring Telephone Calls and Emails

Telephone calls using the telephone numbers provided on this website and email correspondence with Hill Top Fabrications Ltd at the email addresses accessible through, or discernible from, this website may be recorded or monitored for training purposes. By using such communication methods you are consenting to the recording or monitoring of your telephone call. This information will not be shared with anyone or accessible to unauthorised personnel.